Ryedale District Council

 

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Commissioning and Procurement

The way in which we purchase goods, works and services for the Council is governed by our Constitution (Contract Procedure Rules, Financial Procedure Rules and Financial Standing Orders). To ensure that we remain compliant with the Constitutional requirements, it is important that these policies are adhered to, and that Officers’ identify the level of decision / authority, (largely dependent on the financial value of the purchase), the type of procurement process (for example tendering requirement or delegating functions to another authority) and the type of contract that is required.

The rationale for this is to ensure a system of openness, integrity and accountability, with probity and transparency. However, procurement and effective contract management can give so much more to the services delivered by Ryedale District Council if they are commissioned effectively. This area of work presents the Council with the opportunity to improve the services that are bought for our community, make cashable savings whilst retaining service delivery, promote local employment opportunities and engagement with local businesses and the voluntary sector. We can also use our £2.6 million annual spend on external contracts more proactively to promote Council strategic objectives such as the emerging Climate Change aspirations.

v2 procurement circle

We spend £2.6 million every year on the supplies, services and works needed to support delivery of our services. How we procure those requirements has a critical impact on our performance and ability to provide value for money. We have saved over £1.3 million p.a through procurement exercises over the last few years. It also means that we have complied with national legislation and transparency requirements.

Working with Suppliers and Contract Management

The Constitution and Government Transparency regulations require that all contracts with a value of over £5K over the lifetime of the contract are published quarterly in the form of a Contracts Register on the RDC website. The Contracts Register also enables officers to performance manage contracts, ensure compliance with GDPR regulations, improve risk management and business continuity planning and to ensure that the procurement plan enables sufficient timescales for robust procurement processes.

Procurement for supplies, works and services over £25,000 will be let through the electronic tendering portal Yortender. Businesses in Ryedale are encouraged to sign up to the Yortender Procurement Portal to bid for public sector contracts. Local Authorities (Local Government, Health and Fire Services) in the Yorkshire and Humber Region have combined external spend of some £4.5billion per annum on good and services. All opportunities to tender for this work are advertised through YORtender, the procurement portal for the Yorkshire and Humber Region.

Suppliers can register for free. Promote your business capabilities and to start receiving email alerts just visit Yortender for details.

 

Attachments (downloads)
FileNo of pagesFile sizeCreated
Download this file (Equality_diversity_guidance_contractors_suppliers.pdf)Equality and diversity guidance for contractors and suppliers19169 kB12-2014
Download this file (Integrating_equality_diversity_procurement_FAQs.pdf)Integrating equality and diversity in procurement FAQs355 kB12-2014
Download this file (joint_procure_strategy_2013_2016.pdf)Joint Procurement Strategy 2013 - 2016171241 kB06-2016
Download this file (How_to_do_business_05_Sep_2013.pdf)Procurement guidelines291172 kB09-2013

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Ryedale District Council
Ryedale House
Old Malton Road
Malton, North Yorkshire
YO17 7HH

Email: Contact the Council

Phone: 01653 600666

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