This Privacy Notice is designed to help you understand how and why Ryedale District Council processes your personal data. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.
Who are you?
Ryedale District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR).
We have appointed Veritau Ltd to be our Data Protection Officer. Their contact details are:
| Data Protection Officer Veritau Ltd County Hall Racecourse Lane Northallerton DL7 8AL DPA@ryedale.gov.uk // 01609 53 2526 |
What Personal Data of mine do you collect?
In most instances when a grievance is raised then your line manager, or another appropriate manager, will attempt to resolve issues informally.
If a grievance needs to be progressed formally then HR will nominate an appropriate manager to conduct a fact-finding exercise and present their findings to involved parties. This information could be comprised of, but not limited to:
- Witness statements;
- Relevant correspondence (emails to/from your Council account);
- Social Media Accounts;
- CCTV;
- IT Audit Trails;
- Investigatory Interview notes;
- Relevant information from your personnel file;
What is the purpose of collecting my Personal Data?
We collect this data in order to resolve issues in the workplace.
Who do you share this data with?
As well as the nominated manager, parties to the investigation, and (if appropriate) an appeals panel, we may share this information with individuals within the HR Team, Unison Reps, and any individual that you choose to accompany you.
How long do you keep this data for?
| Data Held | Retention Period |
| Evidence and investigation outcome | Six years upon closure; |
What is your legal basis for processing this data?
GDPR Article 6(1)(b)The processing of your personal information is necessary for the performance of a contract to which you are party (employment contract).
GDPR Article 9(2)(b) The processing of your special category data is necessary for the carrying out of obligations and exercising specific rights of the controller or of the data subject in the field of employment
For more information about how we use your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.