This Privacy Notice is designed to help you understand how and why the Communities Team at Ryedale District Council processes your personal data in relation to Abandoned Vehicles. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.
Who are you?
Ryedale District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR).
As part of their duties under the Cleaner Neighbourhood & Environmental Act 2005, our Communities Team need to remove any vehicles which have been abandoned within the district. In order to identify the registered owner of a potentially abandoned vehicle and to check on the registration status of the vehicle, a KADOE (Keeper At Date Of Event) check is made with the DVLA.
Once the registered owner has been identified, they can then be contacted by officers and given notice to remove the vehicle within prescribed time periods.
If the vehicle is not removed by the registered owner after the expiry of the 7 or 15 day notice, the council can then initiate the removal and disposal of the vehicle, with a FPN (Fixed Penalty Notice) being issued to the owner, with a minimum charge of £250 being levied, recoverable in a County Court (together with legal costs). In addition, the Council will also endeavour to recover the prescribed costs incurred.
We have appointed Veritau Ltd to be our Data Protection Officer. Their contact details are:
| Data Protection Officer Veritau Ltd County Hall Racecourse Lane Northallerton DL7 8AL DPA@ryedale.gov.uk // 01609 53 2526 |
What personal data of mine do you collect?
Information will be collected upon receipt of a report of an abandoned vehicle either via email, online web form, telephone call or letter. The personal data collected from you will include name, home address, email address, home phone number, mobile phone number.
The DVLA (Driver & Vehicle Licencing Authority), via a third party provider, may have provided or confirmed personal information relating to the registered vehicle owner. This data may include: vehicle owner name, vehicle owner address, licence plate of the vehicle, vehicle make, vehicle model, vehicle colour.
What is the purpose of collecting my personal data?
If you are the owner of a suspected abandoned vehicle located on Public or Private land, data is collected to identify you as that vehicle’s owner and to provide notice of the proposal to remove the vehicle, and for the issue of any Fixed Penalty Notices.
If you are reporting an abandoned vehicle to the council, we may use the information you provided to contact you with any follow-up enquiries relating to the report.
Who do you share this data with?
If the vehicle is causing an obstruction on public land, relevant information will also be shared with law enforcement agencies such as North Yorkshire Police, prosecution agencies, legal representatives and third parties where it is lawful to do so.
As part of the processing your personal data may be shared with third parties. These third parties include, but are not limited to, the company contracted to remove the vehicle (registration number, location of vehicle). HPI Check – registration number.
The Council may also share your personal data with other relevant Council departments and third parties, where we are under a legal obligation to do so.
The Crime and Disorder Act 1998 (Section 5) places a duty on us to do all we can to reasonably prevent crime and disorder in our area. The Council will fulfil this obligation by sharing information regarding its investigations with other Council services and partner agencies. All disclosures will be in accordance with the provision of the UK General Data Protection Regulations (UK GDPR) and the Data Protection Act 2018 and Ministry of Housing, Communities and Local Government and other Local Authorities.
Agencies we may share information may include, but not exhaustive:
- Environment Agency
- Police
- Fire Brigade
How long do you keep this data for?
| Data Held | Retention Period |
| Vehicle registered owner details | 12 months |
| Name of informant – address and contact number | 12 months |
What is your legal basis for processing my data?
The Council processes personal data in relation to abandoned vehicles, in accordance with legal obligations to which the Council is subject to, based on:
Article 6(1) (c) – Processing is necessary for compliance with a legal obligation,
The Council’s processing of personal data and criminal information for law enforcement purposes (the issuing of FPN’s) in relation to abandoned vehicles will fulfil its obligations under Part 3 of the Data Protection Act 2018.
Other relevant legislation:
- Cleaner Neighbourhood & Environmental Act 2005
- Anti-Social Behaviour Crime and Policing Act 2014
- Environmental Protection Act 1990
- Refuse Disposal (Amenity) Act 1978
- Road Traffic Regulation Act 1984
- Removal and Disposal of Vehicles Regulations 1986
For more information about how we use your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.