Ryedale District Council

 

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Discretionary Business Grant Scheme

The third and final round of applications under the Ryedale District Council Discretionary Business Grant Scheme, funded by Government, is open.

As there continues to be funds available, a third and final phase of applications to the scheme is being offered and all applications will be assessed against the specific eligibility criteria for this grant which can be found by clicking the link below.

The deadline for submitting applications under phase three of the scheme is midnight on 19 August 2020.

Ryedale District Council Discretionary Business Grant Scheme – Phase 3 

On 1 May 2020 the Government announced that a discretionary fund has been set up to accommodate certain small businesses, previously outside the scope of the business grant funds scheme.

As not all the original funding of £1,125,500 has been used up under the initial and second phase of applications, we can now open up the scheme to further businesses previously outside the scope of the Small Business Grant Fund or the Retail, Leisure and Hospitality Fund as well as those that did not meet the criteria under phase one and two of the Discretionary Business Grant Scheme.

Businesses who have already received a grant payment from earlier rounds of the Discretionary Business Grant Scheme cannot apply.

Businesses eligible for the Small Business Grant Fund or the Retail, Leisure and Hospitality Fund are not eligible to apply. 

However, anyone eligible for Coronavirus Job Retention Scheme or Self–Employed Income Support Scheme may apply for the Discretionary Business Grant Scheme.

Please read the following carefully before applying as it explains who can apply and the supporting evidence needed to accompany your application.

 

Who can apply?

These grants are for businesses:

  • That previously applied but did not meet the criteria for phases one and two
  • That are based in a domestic premises, registered with HMRC and provides a main income
  • That are based in a commercial premises with a rateable value, annual rental / mortgage of up to £120k
  • Able to demonstrate high ongoing fixed commercial property costs or in the case of a domestic property, high ongoing fixed business costs
  • With a significant reduction in income due to the COVID-19 crisis
  • Who were trading on 11th March 2020

Please read our Scheme Policy details here:

Ryedale District Council Discretionary Business Grant Scheme details (PDF, 9 pages, 174kb)

 

Am I eligible to apply?

To be eligible for a grant businesses must be able to provide evidence to demonstrate that they have seen a significant drop of income due to the COVID-19 emergency and have high ongoing fixed commercial property related costs. This evidence will be required as part of the application process.

Before proceeding with the application, you must be able to answer yes to ALL the following questions;

I have not, nor am I planning to access, any of the following COVID-19 government support schemes:

  • Already received a grant from the Discretionary Business Grant Scheme
  • Small Business Grant Fund 
  • Retail, Hospitality and Leisure Grant 
  • The Fisheries Response Fund 
  • Domestic Seafood Supply Scheme (DSSS). 
  • The Zoos Support Fund 
  • The Dairy Hardship Fund

Where applicable, the rateable value or annual rental / mortgage on my commercial property is less than £120k
My Business has suffered a significant fall in income due to the COVID-19 crisis.
I can provide business bank statements for June 2019 and June 2020.
I was operating on 11 March 2020.
I am not an undertaking in difficulty.
I am not in administration, insolvent, or in the process of making a strike-off notice.

If you have answered “Yes” to ALL of the above, then you are eligible for the Scheme.

If you have answered “No” to any of the above, then you are not eligible to apply. Please contact our business support team on  to discuss what other support you may be able to access.

 

How much will I get?

The allocation of funding will be at the discretion of the Ryedale District Council officers administering the Discretionary Business Grant Scheme and actual grant payments will be determined once all applications have been assessed. The maximum grant payment under this third phase will be £5,000 which will be awarded in exceptional circumstances.

 

Apply for the Discretionary Business Grant Scheme Online

We will be asking you to upload documentary proof to support your application.


You need to supply ONLY the following documents:

Businesses operating out of a commercial property

              • Fixed commercial property costs: rental / lease / mortgage agreements
              • Financial information: Bank statements for June 2019 and June 2020

Business operating out of a rental or domestic property

              • Fixed business costs: rental or lease / business insurance / IT lease / vehicle lease
              • Financial information: Bank statements for June 2019 and June 2020

On the application form you MUST show a breakdown of your fixed commercial property costs or business costs.

Phase Three of the Discretionary Business Grant Scheme is open now (10 August 2020) and the application form is available here.

The application window will be open for 10 days; it closes at midnight on 19 August 2020.

 

What happens next?

All applications will be assessed and determination made on grants payable at the end of the application window. You will be notified by email if your application has been successful or unsuccessful once we have completed our assessments. Grants will be payable as soon as it is practicable to do so after the application window has closed.

If the Discretionary Business Grant Scheme Phase Three is oversubscribed the Council reserves the right to allocate funds by assessing the needs of the local economy in line with eligibility criteria detailed in the scheme.

 

 


Reopening and working safely during COVID-19

We have produced a number of guides and support packages to enable the safe reopening of businesses across the district. This includes help and guidance for pubs that are reopening from 4 July onwards.

It’s important that businesses, citizens and visitors feel safe as more and more businesses are allowed to reopen, so we have created an ‘operating your premises safely’ guide for retail businesses opening after COVID closure.

The guide, prepared by our environmental health team details the necessary steps to keep employees, and members of the public, as safe as possible. The aim is to help retail business owners understand their responsibilities, and plan for safe reopening and operation at this difficult time.

It offers a practical framework of what businesses need to consider before opening and top tips for operating as a COVID-19 safe business. It includes signposts to official government guidance and practical measures that businesses should adopt for inside and outside their premises.

Government guidance is  available for restaurants, pubs, bars, cafes and takeaways. Visit GOV.UK for more information.

Guidance is also available on the Health and Safety at Work page.

Further guidance to help employers, employees and the self-employed understand how to work safely during the coronavirus pandemic is available at www.gov.uk

Pubs, restaurants and cafes opening from 4 July

Along with surely many of our residents, we are excited and optimistic to see our hospitality doors opening once again.

From Saturday the 4th July, the Prime Minister has announced that pubs, restaurants and cafes will be able to reopen, providing they adhere to COVID secure guidelines.

It’s important that businesses, citizens and visitors feel safe, so we have created an ‘operating your premises safely’ guide for hospitality businesses opening after COVID closure.

The guide, prepared by our environmental health team details the necessary steps to keep employees, and members of the public, as safe as possible. The aim is to help hospitality business owners understand their responsibilities, and plan for safe reopening and operation at this difficult time.

Another key guideline is around the matter of supporting the NHS Test and Trace system. For more guidance on Test and Trace click here

Public Health England have published some resources for businesses to use to assist them with Track and Trace.

The resources are here: https://coronavirusresources.phe.gov.uk/Enjoy-Summer-Safely/resources/customer-logging-businesses/

Pubs, restaurants and other members of the hospitality sector will be expected to support the system by keeping a temporary record of their customers and visitors for 21 days. This will enable any requests for people's data to be responded to quickly and efficiently, to assist in the containment of any clusters or outbreaks. 

How to be helpful and compliant:

This expectation prompts questions around General Data Protection Regulations (GDPR); so this information is intended as a helping-hand in ensuring you are able to assist the NHS, whilst remaining GDPR compliant.

By processing people's data (meaning, in this case, collecting information about living individuals), your organisation becomes a 'controller'. It is therefore important that you familiarise yourself with the regulations associated with data processing from the point of view of a controller.

The Information Commissioners Office is the supervising authority for GDPR and their website has a number of extremely useful links and toolkits that will enable you to understand whether or not your data processing systems are compliant with the regulations.

We would recommend casting an eye on the basics via this link here: https://ico.org.uk/for-organisations/guide-to-data-protection/ whilst also having a go at the Data protection self-assessment toolkit here: https://ico.org.uk/for-organisations/data-protection-self-assessment/

Some hints and tips re data processing when your establishment opens:

Collect only the minimum amount of information. There is no need to over-complicate things or make life harder by taking any more details than your customers' names and either a phone number or an email address. Some pubs may wish to use an app designed to help process data.

Keep customers informed. Explain precisely why you are taking their details and what you will do with their information. It is required by data protection law to be transparent. A good way to inform customers would be a via a privacy notice on your website.

Keep the information secure. Ensure that people's personal data cannot be viewed by others (for instance, you may choose not to have an 'comments book' style system for data processing.

Keep the data for as short a period as possible. The government has asked that pubs keep data for 21 days, so keep it for 21 days before...

Deleting the data securely. Throwing paper into a bin is not a secure way to delete data. If you have paper records, a shredder is a more appropriate way of disposing of data.

Limit the use of the data. You would be in breach of data protection laws if you tell a customer that you are only using the data to assist with the NHS Test and Trace system, but then used it for marketing purposes.

Keep the process simple. Try to make your own system as painless as possible, and ensure that all of your staff have a good understanding of the process and regulations. This will assist in the processing of data, and also in the reassuring of customers who may be querying the process.

Prepare yourself for subject access requests. If an individual wants to understand how and why you are using their data, or to check if you are doing it lawfully, they are entitled to have copies of their personal data which you have collected. 

Wishing you the very best of luck

We understand that pubs in our district will be anxious to open their doors again and would like to assist in alleviating any additional anxieties or uncertainties around aspects like GDPR. There is a lot of very useful guidance available for browsing and download; in addition to the ICO links referred to above, the government's official guidance on reopening can be viewed here: https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/restaurants-offering-takeaway-or-delivery

We would like to wish you the very best of luck if you are re-opening this coming weekend or, if you aren't, for whenever that time comes.

Back to business pack

A 'back to business pack' is available to small businesses who are allowed to open in July (subject to availability). There's a range of posters to choose from, to let customers know how your business will operate under the new restrictions. For more information and eligibility, click here

Eat Out to Help Out Scheme

Following the announcement of the Eat Out to Help Out Scheme, HMRC has today published posters, images and other promotional materials for use by establishments who are taking part in the scheme.

You can get the promotional materials here: https://www.gov.uk/government/publications/eat-out-to-help-out-scheme-promotional-materials

 


Information on the Small Business Grant Fund and Retail, Hospitality & Leisure Grant Schemes

These Schemes will close to applications on 28 August 2020

Introduction

In response to COVID–19, the Government announced there would be support for small businesses, and businesses in the retail, hospitality and leisure sectors. This support will take the form of two grant funding schemes, the Small Business Grant Fund and the Retail, Hospitality and Leisure Grant Fund. Eligible recipients will receive one grant per property.

Information required to pay the grants

We would ask you to complete an online data capture form to provide us with your most up to date information to ensure that we pay the right people the right grant. If information you provide differs from that which we hold, for example the bank account you ask us to pay the grant to differs from the account you have previously paid a direct debit from, then we may contact you to verify this. We hope you understand we will only be doing this to ensure that the process has not been intersected by a third party trying to misappropriate the funds.

Please provide your most up to date information by completing this Data Capture Form which must be received by us ahead of the closure date for these Schemes of 28 August 2020.

How much funding will be provided to businesses?

Small Business Grant Fund (SBGF) businesses in England in receipt of Small Business Rates Relief (SBRR) and Rural Rates Relief (RRR) in the business rates system will be eligible for a payment of £10,000 in line with the eligibility criteria which are:

              • Properties included in this scheme are those which on the 11 March 2020 were eligible for relief under the business rate Small Business Rate Relief Scheme (including those with a Rateable Value between £12,000 and £15,000 which receive tapered relief).
              • Properties that were not eligible for percentage SBRR relief (including those eligible for the Small Business Rate Multiplier) are excluded.
              • Properties which on 11 March 2020 were eligible for relief under the rural rate relief scheme are also eligible for this scheme.

Exclusions

              • Properties occupied for personal uses. Examples given by the government include private stables, loose boxes, beach huts, moorings, car parks and parking spaces.
              • For the avoidance of doubt, businesses which as of the 11 March were in liquation or were dissolved will not be eligible.

Retail, Hospitality and Leisure Grant (RHLG) businesses in England in receipt of the expanded Retail Discount (which covers retail, hospitality and leisure) with a rateable value of less than £51,000 will be eligible for where the property has a rateable value of up to £15,000 a grant of £10,000, where the property has a rateable value of over £15,000 and less than £51,000 a grant of £25,000 in line with the eligibility criteria which are:

              • Properties which on the 11 March 2020 had a rateable value of less than £51,000 and would have been eligible for a discount under the business rates Expanded Retail Discount Scheme had that scheme been in force for that date are eligible for the grant.

Exclusions

              • Businesses with a rateable value of £51,000 or over are not eligible for this scheme. Businesses which are not ratepayers in the business rates system are not included in this scheme.
              • For the avoidance of doubt, businesses which as of the 11 March were in liquation or were dissolved will not be eligible.
              • Properties occupied for personal uses. Examples given by the government include private stables, loose boxes, beach huts, moorings, car parks and parking spaces

Who will receive this funding?

The person who according to Ryedale District Council records was the ratepayer in respect of the hereditament (premises) on the 11 March 2020.

Where we have reason to believe that the information we hold about the ratepayer is incorrect we may withhold payment of the grant whilst we take reasonable steps to identify the correct ratepayer. If we discover that we have paid the wrong ratepayer then steps will be taken to recover the grant.

We appreciate that there are businesses who may not have registered who have been in occupation prior to 11 March 2020. Any business finding themselves in this position should complete our online registration form

If you are completing our registration form and the premises you are occupying is the only business rated premises in England or Wales, please ensure you state this in the additional information section on the form. This will assist us determining your eligibility for Small Business Rate Relief, which makes up part of the criteria to be eligible for the grant.

Payments obtained by fraudulent activity.

The Government has made it very clear that they will not accept deliberate manipulation and fraud - and any business caught falsifying their records to gain additional grant money will face prosecution and any funding issued will be subject to claw back. Ryedale District Council will be given access to additional tools to offer support in identify this activity.

State Aid

The UK left the EU on 31 January 2020, nonetheless under the Withdrawal Agreement the State aid rules continue to apply during a transition period, subject to regulation by the EU Commission. This grant will count towards state aid but the De Minimis limit has been raised to 800,000 Euro over a rolling three-year period for COVID-19 related support. If you are receiving, or have received, any 'de minimis' aid granted during the current or two previous financial years (from any source), you should inform the council with details of the aid received.

Please find answers to questions on the Small Business Grant Fund and Retail, Hospitality & Leisure Grant Schemes in this Grant Fund Schemes - Frequently Asked Questions (FAQs) document.

 


Free Federation of Small Businesses (FSB) membership

Ryedale District Council is extending a pioneering scheme to support businesses in the area by offering further free memberships of the FSB.

FSB membership provides vital support including a funding platform, medical care helpline and free debt recovery, as well as a renowned legal hub for advice and also a range of training and networking opportunities.

To enquire about joining via the free membership scheme, businesses should send a contact name, their business name and contact phone number to  with the subject line “RDC enquiry”. An FSB membership advisor will then be in touch to answer questions and help businesses access the free membership. 

 

 


Click the boxes below for information on the Government support schemes

We understand businesses are struggling to process the amount of information that is being provided by government and local partners, which could result in businesses missing out on crucial support available.

The York & North Yorkshire Growth Hub has provided a series of simple visual guides to help businesses navigate their way through a number of schemes.

The York and North Yorkshire Growth Hub website has been updated, offering free business advice and support, including advice on the COVID-19 crisis.

Find out what financial support schemes you may be eligible for

Use the business support finder to see what support is available for you and your business.

Find coronavirus financial support for your business

 

Paying your employees

Claim for wages through the Coronavirus Job Retention Scheme

 

Paying sick pay

Claim back Statutory Sick Pay paid to employees due to coronavirus (COVID-19)

 

Paying tax

Deferral of VAT payments due to coronavirus (COVID-19)

Deferral of Self-Assessment payments due to coronavirus (COVID-19)

If you cannot pay your tax bill on time

 

Business rates relief

Check if your retail, hospitality or leisure business is eligible for business rates relief due to coronavirus (COVID-19)

Check if your nursery is eligible for business rates relief due to coronavirus (COVID-19)

 

Business support grant funds

Coronavirus (COVID-19): business support grant funding - guidance for businesses

 

Support for the self-employed

Claim a grant through the coronavirus (COVID-19) Self-employment Income Support Scheme

 

Support for small and medium-sized businesses

Apply for the coronavirus Bounce Bank Loan Scheme

Apply for the Coronavirus Business Interruption Loan Scheme

Apply for the coronavirus Future Fund 

 

Support for large businesses

Apply for the Coronavirus Large Business Interruption Loan Scheme

Apply for the COVID-19 Corporate Financing Facility

 

The Government has set up a Business Support FAQs website and one where you can get Business Support Latest Information which is updated daily.

 


Other specific help and support in place

25 June 2020 - Government guidance is now available for restaurants, pubs, bars, cafes and takeaways. Visit GOV.UK for more information.

The Government has made it clear that all pubs, restaurants and cafes should no longer be open for on-site consumption but that they can remain open to provide a takeaway service.

To support these businesses and to help to ensure access to food during the COVID-19 emergency, pubs, restaurants and cafes will be able to operate temporarily as hot food takeaways. They will also be able to provide cold and pre-prepared food to take away or for home delivery.

This is a temporary change to planning legislation which normally restricts this change of use. It is limited to a 12 month period from 24 March 2020. After this time a planning application would be required to continue a takeaway use.

If you are the owner of a pub, restaurant or café and would like to discuss this in more detail or to check if it applies to you please email

The Government has produced specific guidance for food businesses. This includes practical measures to follow when offering a take-away, pick up service.
https://www.gov.uk/government/publications/covid-19-guidance-for-food-businesses

Guidance for employers on social distancing can be found on the central Government website www.gov.uk/guidance/social-distancing-in-the-workplace

The Government has also produced eight workplace guidance documents on different types of work and are available at www.gov.uk/guidance/working-safely-during-coronavirus-covid-19

If your annual business rates bill for the 2020/2021 financial year showed that you were in receipt of 50% retail relief, this has now been increased to 100%. The main batch of bills reflecting this change were issued dated 18 March 2020.

We have worked to identify businesses classed as hospitality and leisure using the analysis description assigned by the Valuation Office Agency and applied 100% relief to those businesses. The bills reflecting this started to be issued on 20 March 2020. Any ratepayer who falls into this category, but has not received an updated bill by 10 April 2020 should contact Revenues Services on 01653 600666 so we can check your account accordingly.

Premises occupied by providers on Ofstead’s Early Years Register will receive 100% relief for the 2020/2021 financial year. As of 22 March 2020, the council has identified eligible accounts and issued amended bills.

The latest guidance relating to those businesses that must remain closed during the COVID-19 emergency can be accessed following the link below
https://www.gov.uk/government/publications/further-businesses-and-premises-to-close/further-businesses-and-premises-to-close-guidance

Business closures and stay at home FAQ’s
https://www.businesssupport.gov.uk/business-closures-and-stay-at-home-faqs

Business closures

There has been an update (24 April 2020) on the official Government guidance on business and venue closures. This follows the extension of social distancing measures until at least 7 May. A small number of minor amendments to the regulations were made this morning, for clarity and to ease the operation of the regulations. The regulations also clarify the following:

              • The measures require a reasonable excuse to leave and remain outside of the house.
              • Burial grounds may remain open, and grounds surrounding a crematorium may also remain open, including gardens of remembrance. It is also a reasonable excuse for people to leave their home to visit such a site, in order to pay respects to a loved one. See Birth, deaths and ceremonies.
              • Livestock markets and auctions may operate.
              • Clarity that outdoor swimming pools (in addition to indoor) should be closed.
              • All money service businesses may remain open. Withdrawing or depositing money is also listed as a reasonable excuse to be out of the house.
              • Clarification that prosecutions for breaches of the measures while they are in place will be brought or continued following lifting of the measures.
              • Clarity that those aged 18 and over can be issued with fixed penalty notices.
              • Clarity on the way regulations and enforcement apply to children and their responsible adults (that is, the ability to instruct the responsible adult to escort the child home if the child breaches the regulations.)

At the time of writing, we are awaiting an update on the official government guidance on business and venue closures to reflect these latest changes.

 


Support links for charities and those in the voluntary sector

The Government site for Charities

The Small Charities Coalition – lots of useful Covid-19 related links to other sites including funders   

The Government site for Community Interest Companies

The National Council for Voluntary Organisations which provides lots of advice and regular blog updates

 


Funding for farming and rural community support groups

The Prince’s Countryside Fund is inviting applications for emergency funding from farming and rural community support groups, who are providing assistance to counter the effects of isolation during the Coronavirus pandemic.

Groups can apply for grant funding of up to £2,500 if they are providing emergency relief to vulnerable or isolated individuals, support to farmers and farm businesses affected by the COVID-19 pandemic or are helping rural or farming communities to cope with the crisis.

£100,000 total is available in this first round of funding and further details can be found at https://www.princescountrysidefund.org.uk/grant-giving-programme/grant-programme

 


Free training resources for employers and employees

The York & North Yorkshire Growth Hub has created a Learning Toolkit to help businesses and employees in the region access online learning resources during these difficult times.

Through Skills Support for the Workforce businesses can develop and implement bespoke training programmes, which will help to meet their growth ambitions by satisfying their workforce’s immediate and long term skills needs.

Delivered, at no cost to you, by professional training on a range of business topics, and based around bespoke training plans designed to help your business and people develop and grow.

 


Information on employment opportunities across Ryedale & North Yorkshire

A new service has been launched to help those who have been made unemployed as a result of the COVID-19 outbreak in the York & North Yorkshire region to get back into employment, whilst also supporting key regional employers with the challenges they face where staffing is concerned due to the pandemic.

York & North Yorkshire Jobs Fuse, brings the expertise of the National Careers Service, the Department for Work and Pensions and the York & North Yorkshire Growth Hub together to provide a ‘one stop shop’ for both job seekers and local employers.

This service will be promoted online through the York and North Yorkshire Growth Hub websiteand social media channels, including the Growth Hub’s Facebook Groupwhich at a grassroots level, is promoting the sharing of jobs and skills amongst our communities.

 


If you need help with business support click below

Further queries can be directed to the Business team and we will endevour to reply as soon as possible. 

We appreciate this is a difficult time for all businesses, but rest assured, we are working continuously to ensure we support as many businesses as we can in a relevant and timely way.

 

Contact us


Ryedale District Council
Ryedale House
Old Malton Road
Malton, North Yorkshire
YO17 7HH

Email: Contact the Council

Phone: 01653 600666

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